Creating a memorable conference is something that takes time and planning. So whether you are new to hosting conference events or a conference veteran, it never hurts to regroup on the steps you take to event success. And it never hurts to add new processes and elements into the mix as well.
While it is possible to plan with less time in advance, an estimated time of one month or more is recommended. This will not only give you the time you need to get everything together but will also give your prospective attendees enough notice to ensure their attendance.
Your conference to-do list
If you are feeling slightly overwhelmed in the preparation process, worry not. Here we have compiled a short list of the key things you need to create a conference event to remember.
1. Your choice of venue will create the tone for your conference, so it is vital that you choose one that compliments the intention for the event. If you are hosting a more celebratory style event, a reception hall may complement this nicely. If you are inviting keynote speakers, an auditorium can help with visual and audio accessibility for all in attendance.
2. Speaking of audio visual, implementing the correct conference room av solutions is crucial for event success. Think about what will be happening throughout the event. Will slides be presented? Videos? Will you be playing music? All of these components matter and will leave a lasting impression on the guests.
3. Food and beverage are key to keeping your guests satisfied. Offering a range of beverages, from sparkling water to other types of bubbly, can keep the socialising continued well into the evening if desired. Offering some form of nibbles will keep hunger at bay and allow individuals to be present in the moment.